Virtual Assistant for Solar
A solar deal takes months from signature to switch-on, and most of that time is admin. Site surveys, engineering, permits, HOA approvals and utility interconnection all need someone pushing them forward.
If nobody does, customers get nervous and cancel. At the same time, your sales team is chasing leads that were never going to qualify. A solar virtual assistant handles both ends of the pipeline.
What your VA handles
Lead qualification
Your VA calls new leads quickly, confirms homeownership, roof condition, shading and average electric bill, and books qualified homeowners with your sales team.
Site survey scheduling
Surveys get booked around the homeowner's availability and your crew's routes, with reminders so no one shows up to an empty house.
Permit paperwork
Your VA prepares and submits permit applications, uploads plan sets, tracks approvals and responds to simple corrections from the building department.
Utility interconnection follow-up
Interconnection applications and permission-to-operate requests get submitted and checked on regularly. Your VA chases utilities so projects don't stall quietly.
HOA approvals
Where needed, your VA gathers the documents and submits HOA applications, then follows up until there's an answer.
Customer project updates
Homeowners get updates at every milestone, which is the best way to prevent cancellations during the long wait.
A dedicated VA, backed by AI
We pair your VA with AI that screens leads before a human spends time on them. An AI voice agent or text assistant asks the qualifying questions as soon as a lead comes in and books a call for anyone who fits.
Workflows track each project stage and remind your VA when a permit or interconnection request has gone too long without a response. Customers get automated milestone messages, and your VA handles the conversations that need a person.
Your sales reps feel the difference quickly. Instead of driving to appointments with renters or homeowners whose roofs need replacing first, they meet people who already fit. And on the back end, customers hear from your team regularly, so the long stretch between signing and switching on feels managed instead of forgotten.
How it works
Getting started is simple. We begin with a short call about where your hours go, then match you with a VA whose experience fits your industry. During the first week they shadow your process, and we write it into a playbook so the work stays consistent even on days your VA is out. You review their work, give feedback, and add tasks as trust builds.
Pricing
Our virtual assistants start at $20 an hour, with a 40-hour minimum to get started. You get a dedicated assistant trained on your business, a written playbook of everything they handle, and one point of contact on our team. AI voice agents, chatbots and workflows are scoped separately based on your volume.
Frequently Asked Questions
How much does a solar virtual assistant cost?
We start at $20 an hour with a 40-hour minimum. Installers with steady volume often run one VA on qualification and another on permits.
Can a VA handle permits and interconnection?
Yes, the preparation, submission and follow-up. Engineering stamps and anything requiring your license stay with your team.
Which solar software do your VAs use?
Enerflo, Aurora, OpenSolar, Sunbase, JobNimbus, Salesforce and most utility and permit portals.
Is a VA better than an in-house project coordinator?
A VA covers the repeatable admin work at an hourly rate and scales with your install volume, without the fixed cost of a salaried coordinator.
How fast can a VA start?
Typically one to two weeks. We learn your qualifying criteria and project stages first.
Get a virtual assistant for your solar business
Tell us where your week goes and we'll show you which tasks a VA and a little automation can take off your plate. No long contracts.