Virtual Assistant for Real Estate
Agents get paid to be with clients, but most of the week goes to paperwork. A single deal can mean dozens of documents, inspection and appraisal deadlines, and a lender, title company and other agent all waiting on you.
Add listing prep and a CRM full of leads you meant to call, and something gives. A real estate virtual assistant keeps your deals moving and your pipeline warm while you show homes.
What your VA handles
Listing coordination
Your VA books photographers, writes draft MLS descriptions from your notes, uploads listings, and schedules social posts and email blasts once the listing goes live.
Showing scheduling
Showing requests through ShowingTime or direct messages get confirmed, sellers get notified, and buyer agents get feedback requests after each visit.
CRM follow-up
Your VA works your Follow Up Boss, kvCORE or Lofty database, calling and texting new leads quickly and keeping past clients in touch with check-ins and market updates.
Transaction paperwork
From contract to close, your VA tracks contingency dates, collects signatures, uploads documents to Dotloop or SkySlope and reminds every party of what's due.
Open house prep
Your VA creates sign-in sheets, promotes the open house online and follows up with every visitor within a day.
Closing gifts and reviews
After closing, your VA orders the gift, sends a thank-you and asks for a Zillow or Google review while the client is still happy.
A dedicated VA, backed by AI
We add AI so no lead waits. When someone fills out a form on Zillow or your site at 10 p.m., an AI text assistant responds within seconds, asks about timeline, price range and pre-approval, and offers showing times.
By morning your VA has a short list of qualified buyers and sellers with notes in your CRM. We also build workflows that create the full transaction checklist the moment a deal goes under contract, so your VA never starts from a blank page.
For teams, one VA can support several agents at once, with a shared process for every listing and every deal. That consistency matters when you're closing several transactions a month and can't afford a missed inspection deadline or a buyer who never heard back.
How it works
Getting started is simple. We begin with a short call about where your hours go, then match you with a VA whose experience fits your industry. During the first week they shadow your process, and we write it into a playbook so the work stays consistent even on days your VA is out. You review their work, give feedback, and add tasks as trust builds.
Pricing
Our virtual assistants start at $20 an hour, with a 40-hour minimum to get started. You get a dedicated assistant trained on your business, a written playbook of everything they handle, and one point of contact on our team. AI voice agents, chatbots and workflows are scoped separately based on your volume.
Frequently Asked Questions
How much does a real estate virtual assistant cost?
Our VAs start at $20 an hour with a 40-hour minimum. Teams often share one VA across several agents, which keeps the cost per agent low.
Can a VA act as a transaction coordinator?
Yes, for the admin side: deadlines, document collection, uploads and party communication. Anything requiring a license, like negotiating terms, stays with you.
Which real estate tools do your VAs use?
Follow Up Boss, kvCORE, Lofty, Dotloop, SkySlope, ShowingTime, Canva and most MLS systems once you provide access.
Is a VA better than hiring a licensed assistant?
If you need someone to show homes, hire licensed help. If your bottleneck is paperwork, scheduling and follow-up, a VA covers that for far less than a salaried assistant.
How fast can I get started?
Most agents are up and running in one to two weeks. We start with your active deals and your CRM, then move on to listing and marketing tasks.
Get a virtual assistant for your real estate business
Tell us where your week goes and we'll show you which tasks a VA and a little automation can take off your plate. No long contracts.