Virtual Assistant for Landscaping
In spring, every homeowner wants their yard done the same week. Your phone rings nonstop, estimates pile up, and crews need new schedules every time it rains.
Then fall arrives and the work dries up unless someone sold leaf cleanup, aeration and snow removal ahead of time. A landscaping virtual assistant keeps the busy season organized and the slow season booked.
What your VA handles
Seasonal upsells
Your VA reaches out to existing maintenance clients about aeration, mulching, fall cleanup, holiday lighting and snow contracts before each season starts.
Crew scheduling
Your VA builds weekly crew schedules in Jobber, LMN or Aspire, and reshuffles them after rain days so clients know exactly when to expect you.
Quote follow-up
Design and install quotes get follow-up calls and emails. Your VA answers questions about plants and timelines and books a walkthrough when needed.
New inquiry handling
Calls and web leads get answered fast, with your VA collecting property details and photos so you can quote some jobs without a site visit.
Contract renewals
Annual maintenance agreements get renewal notices ahead of time, and your VA follows up with anyone who hasn't signed.
Invoicing
Your VA sends invoices after each visit or monthly, and follows up on anything overdue.
A dedicated VA, backed by AI
We combine your VA with AI tools that keep up with spring demand. A website chatbot collects lawn size, services needed and photos, and an AI voice agent answers calls after hours and books estimates.
Workflows send automatic rain-delay notices and seasonal offers, and your VA steps in when a client replies with a question or wants to change their plan. You get a calmer spring and a fuller fall.
It also means your crews spend less time waiting on answers. Your VA confirms property access, gate codes and special instructions before the crew arrives, and logs notes after each visit so the next crew knows what was done. Clients see a company that's organized from the first call to the final invoice, and that reputation brings in referrals season after season.
How it works
Getting started is simple. We begin with a short call about where your hours go, then match you with a VA whose experience fits your industry. During the first week they shadow your process, and we write it into a playbook so the work stays consistent even on days your VA is out. You review their work, give feedback, and add tasks as trust builds.
Pricing
Our virtual assistants start at $20 an hour, with a 40-hour minimum to get started. You get a dedicated assistant trained on your business, a written playbook of everything they handle, and one point of contact on our team. AI voice agents, chatbots and workflows are scoped separately based on your volume.
Frequently Asked Questions
How much does a landscaping virtual assistant cost?
We start at $20 an hour with a 40-hour minimum. Many landscapers add hours in spring and scale down in winter.
Can a VA sell seasonal services?
Yes. They contact existing clients with your offers and pricing, answer questions and book the work. Custom design pricing stays with you.
Which landscaping software do your VAs use?
Jobber, LMN, Aspire, Service Autopilot, SingleOps and QuickBooks.
Is a VA better than a seasonal office hire?
A VA keeps your processes and customer history year to year, instead of training someone new every spring.
How fast can I start?
One to two weeks is typical. Start before spring so your VA is ready when the phones light up.
Get a virtual assistant for your landscaping business
Tell us where your week goes and we'll show you which tasks a VA and a little automation can take off your plate. No long contracts.