Virtual Assistant for Contractors
A general contractor's day is mostly coordination. The drywall crew can't start until the electrician signs off, the client wants to swap tile again, and the lumber delivery is a day late.
When all of that lives in your head and your text messages, things slip and margins shrink. A contractor's virtual assistant keeps the schedule, the paperwork and the client communication organized while you run the site.
What your VA handles
Subcontractor coordination
Your VA confirms sub start dates, sends reminders a few days ahead, collects insurance certificates and lien waivers, and tells you early when someone's running late.
Change order paperwork
When a client asks for a change, your VA writes up the change order from your notes, sends it for signature and logs the new amount so it actually gets billed.
Schedule management
Your VA keeps the project schedule current in Buildertrend, CoConstruct or a shared calendar, and adjusts the downstream steps when one trade slips.
Client updates
Homeowners get a short weekly update with progress photos and what's coming next. Clients who feel informed call less and complain less.
Material orders and deliveries
Your VA places orders, confirms delivery windows with suppliers and makes sure someone is on site to receive them.
Bid and estimate follow-up
After you send a bid, your VA follows up on a set schedule and keeps a simple pipeline so you know which jobs are likely to land next quarter.
A dedicated VA, backed by AI
We pair your VA with automation that cuts the busywork. When a change order is signed, a workflow updates the budget and notifies the right sub. When a phase is marked complete, the client automatically gets an update with photos for your VA to review and send.
An AI voice agent or website chatbot handles new leads after hours, asks about project type, budget range and timeline, and books a consultation. Your VA starts each day with organized notes instead of a stack of missed calls.
How it works
Getting started is simple. We begin with a short call about where your hours go, then match you with a VA whose experience fits your industry. During the first week they shadow your process, and we write it into a playbook so the work stays consistent even on days your VA is out. You review their work, give feedback, and add tasks as trust builds.
Pricing
Our virtual assistants start at $20 an hour, with a 40-hour minimum to get started. You get a dedicated assistant trained on your business, a written playbook of everything they handle, and one point of contact on our team. AI voice agents, chatbots and workflows are scoped separately based on your volume.
Frequently Asked Questions
How much does a virtual assistant for contractors cost?
We start at $20 an hour with a 40-hour minimum. For most contractors that means a VA covering admin across several active projects at once.
Can a VA manage my subcontractors?
They handle the coordination: confirming dates, chasing paperwork and passing messages. You still make the calls on quality and sequencing, but you stop spending evenings on scheduling texts.
Which project tools do your VAs use?
Buildertrend, CoConstruct, JobTread, Procore for smaller projects, QuickBooks, and plain Google Sheets. They'll work in whatever you already have.
Is a VA cheaper than a project coordinator?
A full-time coordinator is a salaried hire with benefits. A VA covers the admin side of that role by the hour, which works well for builders running a handful of jobs at a time.
How fast can a VA start?
Typically one to two weeks. We start with your active projects, learn your subs and suppliers, and build a written process so nothing depends on memory.
Get a virtual assistant for your contractors business
Tell us where your week goes and we'll show you which tasks a VA and a little automation can take off your plate. No long contracts.