AI Automation for Contractors
General contractors spend a shocking share of the week on the phone, but not with new clients. It's subs asking when they can start, homeowners asking for updates, and suppliers confirming deliveries. Meanwhile real project leads go to voicemail.
AI automation takes the repetitive coordination off your plate. It answers new inquiries, keeps subs in the loop and gives clients updates without you typing the same text five times.
What AI handles for your contracting business
Lead intake for remodels and builds
A voice agent and website chatbot ask about project type, budget range, timeline and address, then book a site visit only with leads that fit your work.
Automatic subcontractor updates
When a phase is marked done, the next trade gets a text with the start date and site notes. Schedule changes push out to everyone affected at once.
Client progress updates
Homeowners get a weekly summary with photos from the site. Fewer anxious calls, and clients feel looked after even when you're slammed.
Change order and payment reminders
Workflows send change orders for signature and remind clients about draw payments, so cash flow doesn't wait on you remembering to ask.
Bid follow-up
Every estimate you send gets a polite follow-up sequence, and the project is logged in your CRM whether it closes or not.
What missed calls cost you
Remodel projects routinely run $30,000 to $100,000 or more. Losing even one qualified lead a quarter to a missed call is a serious hole in the year's revenue.
There's time to recover too. If automated updates save you eight hours a week on coordination calls, that's more than 400 hours a year you can spend bidding or on site.
What it looks like day to day
Imagine a kitchen remodel in week three. The demo crew finishes Tuesday afternoon and marks the phase done on their phone. Within minutes the plumber and electrician get a text with Thursday's start time and the gate code. The homeowner gets a Friday update with eight photos and a note about the cabinet delivery date. A change order for upgraded lighting goes out for signature and comes back signed the same evening. You spent zero minutes on the phone coordinating any of it, and the job stayed on schedule.
A dedicated VA plus AI
Most agencies hand you a bot and walk away. We pair your automation with a dedicated virtual assistant who watches it every day. The AI answers, books and follows up around the clock; your VA reviews what came in, handles the conversations that need a human, fixes anything the bot got wrong and keeps your CRM clean. You get speed without losing the personal touch.
How setup works
Setup follows the same path for every client. We start with a call about where leads and hours leak today, then build the highest-payback automation first, usually call answering or follow-up. We test it on real scenarios from your business, connect it to the tools you already use and write a short playbook so you know exactly what it does. After launch we review results with you each month and tune scripts, timing and routing as you learn what works.
Pricing
Dedicated virtual assistants start at $20 an hour with a 40-hour minimum to get started. Voice agents, chatbots and workflows are scoped to your call and lead volume, and we quote them in writing before any work begins. No long contracts.
Frequently Asked Questions
Can the AI filter out tire-kickers?
Yes. It asks budget and timeline questions you choose and only books site visits for projects that meet your minimum. Others get a polite note and stay in your CRM.
Do my subs need to download an app?
No. Updates go out by text and email. Subs reply normally, and confirmations are logged against the job automatically.
Does this work with Buildertrend or CoConstruct?
We connect to most construction platforms that have an API, and fill gaps with n8n or Make where they don't.
Who writes the client updates?
Your VA drafts them from site photos and notes, and the workflow sends them on schedule. You can approve each one or let them run.
Automate your contracting business
Tell us where calls and leads slip through today, and we'll map the automations that would catch them first.